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Project Coordinator

Company: Yokogawa
Location: Sugar Land
Posted on: June 25, 2022

Job Description:

JOB SUMMARYUnder general direction of members of the management staff, the Project Coordinator provides support to the Operations Department in multiple areas including purchasing, sales & marketing, project administration and office administration.Project Administration --- Assists project managers and engineers with the following: Project planning & scheduling, Preparation of customer billings, Tracking payments, Collections, and Follow-up and tracking of receivables. --- Assists in the generation of Build Books and O & M manuals in response to contractual obligations. --- Assists in the evaluation and purchasing of software, equipment, and training materials. --- Coordinate the shipping and/or receiving of material for projects. --- Assist project manager & engineers with travel arrangements for project personnel. Activities may include arranging international travel as well as lease arrangements for housing of project personnel. --- Assists with support for field and site start-up of Systems including processing field reports and billings. --- Reviews all correspondence, memoranda, and reports requiring supervisor's signature for accuracy, may sign routine correspondence. --- Assists in the review of bid specifications for bonding and insurance requirements. Coordinates with Corporate Risk Management to obtain necessary documents. --- Maintains follow-up to ensure timely receipt of requested reports/responses from customers and internal departments. --- Assists and provides support for Customer Meetings and Factory Acceptance Tests including arranging for refreshments, lunches, etc. as required. --- Performs other duties as assigned.Office Administration --- Assist with processing timesheets, expense reports, work orders, and other administrative tasks. --- Assist with the implementation, education, and adherence to ISO 9000 procedure and potential audits. --- Maintains all confidential files.Sales and Marketing --- Assists in the generation of technical proposals in direct response to a client's request for a bid. --- Strong organizational and planning skills, and ability to multitask and set priorities for self and others based on Client business needs. --- Must be able to learn local computer programs for ordering and tracking materials and generating financial reports. --- Familiar with relevant Client procedures and committed to providing uncompromising quality. --- Must work well in a dynamic team environment.Education: Minimum of Associates Degree in business or technical field or related experience.Prior Experience: Minimum of two years experience in either an administrative or engineering support role within a technical department. Must be proficient in the operation of Microsoft Office Software including Word, Excel, Power Point, Project, etc.

Keywords: Yokogawa, Sugar Land , Project Coordinator, Other , Sugar Land, Texas

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