Part-time Human Resources Assistant

Company: Southwest Water Company
Location: Sugar Land
Posted on: March 15, 2020

Job Description:

Imagine being part of a team that supplies the essential element for life. Water is the very foundation of this planet, the life-giving essence in all organisms, including human bodies. Without good, clean water, we couldn't survive and not a single thing we see around us would be possible. Driven, knowledgeable and passionate about this essential resource, the Texas Utilities team, a subsidiary of SouthWest Water, is in the business of delivering a product everyone uses and depends on. SouthWest Water owns and operates regulated water and wastewater systems serving over half a million residential and business customers in six states: Alabama, California, Oklahoma, Oregon, South Carolina, and Texas.
We're proud of our work. Daily, we make a difference in the lives of people by providing them water and wastewater services. Don't wait, the opportunity is now to build yours and our planet's future with SouthWest Water.
SouthWest Water is searching for a talented part-time Human Resources Assistant to join our corporate location. We are looking for someone who is nimble enough to reprioritize on a moment's notice and has a "whatever it takes" work ethic. As the HR Assistant, you will be the glue that holds the department together and keeps it working like a well-oiled machine. Translation: many small jobs involved. But just because much of what the role entails is in the background, this does not mean these things aren't essential to the daily functions of the department.
POSITION SUMMARY
The Human Resource Assistant will perform administrative tasks and services to support the effective and efficient operations of the Texas Utilities human resource department.
ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement(s)

• Prepares and maintains accurate and up-to-date human resource files, records, and documentation, which include personnel, confidential, worker's compensation, and medical files.
• Manages and maintains HR file rooms, storage rooms, and offsite retention facilities.
  • Responsible for the periodic purge of retention files and other appropriate paperwork.
  • Maintains monthly temp/contractor information and provides to accounting.
  • Distributes HR mail, scanning mail to the Covina office as needed.
  • Performs clerical duties that include: ordering office supplies, employee cards, and baby blankets, tracking gift card acknowledgments, coding HR invoices and P-card statements, shipping FedEx packages, ordering Federal and State labor law posters, and creating purchase requisitions.
  • Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
  • Serves as a backup for HRIS to input any necessary information into SAP and uploading benefit feeds.
  • Assists with the planning and execution of special events such as benefits enrollment, organization-wide meetings, employee engagement events, holiday parties, and retirement celebrations.
  • Replies to requests for verification of employment.
  • Maintains updated organizational charts for Texas Utilities.
  • Assists with tracking and formatting of job descriptions.
  • Distributes the monthly service awards.
  • Creates purchase requisitions and goods receipts.
  • Manages vendor file contracts
  • Other duties as required.
  • 
    POSITION QUALIFICATIONS
    Competency Statement(s)
    
    • Adaptability - Ability to adapt to change in the workplace.
    • Accuracy - Ability to perform work accurately and thoroughly.
    • Analytical Skills - Ability to use thinking and reasoning to solve a problem.
    • Autonomy - Ability to work independently with minimal supervision.
    • Confidentiality Maintain confidentiality with sensitive information.
    • Detail Oriented - Ability to pay attention to the minute details of a project or task.
    • Friendly - Ability to exhibit a cheerful demeanor toward others.
    • Patience - Ability to act calmly under stress and strain, and of not being hasty or impetuous.
    • Communication, Oral - Ability to communicate effectively with others using the spoken word.
      SKILLS & ABILITIES
      Education: High School diploma required, some college or Bachelor's Degree preferred
      Experience: 2 years related experience
      Computer Skills: Proficient in Microsoft Office with strong Excel skills. SAP experience is a plus. Other Requirements: Work requires the direct application of a variety of procedures, policies and/or precedents. Moderate analytic ability is required in applying guidelines, policies and precedents, and in adapting the standard methods to fit facts. Requires moderate supervision under standard operating procedures; function autonomously, with the supervisor available to answer questions. Requires tact and cooperation in scheduling/coordinating calendars, resolving problems and/or obtaining necessary information from employees or outside sources.
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Keywords: Southwest Water Company, Sugar Land , Part-time Human Resources Assistant, Human Resources , Sugar Land, Texas