PMO MANAGER

Company: Yokogawa Corporation of America
Location: Sugar Land
Posted on: March 9, 2023

Job Description:

The PMO Manager has the ultimate responsibility for Yokogawa business at the project level and manages a project management office of project managers. This includes the responsibility for customer satisfaction, improving margin, and for overall management of projects from initial conception through project completion. Assures projects are completed in a timely, efficient, and profitable manner while maintaining customer satisfaction by scope definition, planning, monitoring, and controlling all project resources and relationships utilizing Yokogawa ISO procedural requirements.

DUTIES/RESULTS:

• Specify the design, and manage the development of, project and program management frameworks and tools to ensure that these meet identified business needs.
• Ensure that roles and responsibilities are clearly defined within the project delivery and project management office teams and ensure project compliance with the organization's wider program and/or portfolio management decision-making structures and processes.
• Develop and/or deliver a contingency plan for significant aspects of the risk management and/or control process.
• Develop procedures and interprets and applies policy for area of expertise to achieve specified outputs, or advise the wider business on application of policy, then monitor implementation of those procedures within the organization.
• Manage the project review process; provide stakeholders with accurate and relevant information and key recommendations at agreed review points to enable them to evaluate progress and agree on change.
• Map and develop a network of diverse stakeholders, technologies, and ideas whose influence is critical to the achievement of digital plans and objectives.
• Initiate and lead the governance and delivery of a program or group of significant projects within business area, using an appropriate project management methodology to give assurance that intended outcomes are identified and achieved.
• Negotiate and manage deployment of project resource budgets, providing forecasts and presenting variances with narrative at appropriate review points to ensure effective utilization.
• Improve further cost reduction /operations efficiency by maximizing global delivery center involvement in Project delivery operations.
• Manages all project planning; i.e., works with customer and project team to clearly define scope and ensure clarity of project technical schedule and budget requirements, performs billing and cash flow planning, manpower loading models; implementation plan with time lines, ensures complete understanding of customer needs by key personnel, shares information with team members; responsible for developing and maintaining required project records. Maintains consistent updates of project plan, budget and schedule.
• Manages cost reduction on projects while improving customer satisfaction.
• Manages project quality by ensuring YCA quality plan is implemented throughout the project.
• Implements/utilizes tools provided to aid in managing/directing project activities.
• Responsible for contract growth through change order management and development of customer relationships to broaden/expand scope of work based on customer's needs or expectations.
• Maintains awareness of project progress; i.e., addresses any problems on a timely basis; conducts project progress meetings; attends selected design reviews and code walk-throughs; monitors progress vs. plan; provides status reports to manager and customer; ensures change orders are properly quoted, negotiated and executed; assures execution is in accordance with unit procedures and proper methodologies.
• Responsible for contract compliance, including all terms/conditions scope, financial, insurance, etc. Responsible for improving cash position of each contract within terms/cancellations of contract.
• Develops and oversees project completion and site mobilization plan; i.e. ensures integrity of final system; conformance to contractual requirements, system acceptance by customer, delivery of specified system documentation and services; controls expenses and defines completion plans for personnel; ensures orderly transfer of project to Customer Service for long-term support; responsible for archiving project records, documentation, system tapes, and transfer of customer-accepted system with required documentation for warranty services and maintenance.
• Works with or acts as Proposal Manager on customer requirements; i.e., reviews RFP (Request for Proposal) and specification, coordinates with sales and marketing to determine scope of work and is responsible for scope definition, prepares and/or approves all cost estimates, develops preliminary implementation plan, may assist in the estimating, proposal, and sales process, controls final negotiations on engineering/construction project.
• Performs various management duties; i.e., provides data for YCA reports; keeps sales and marketing aware of customer interfaces; ensures project team members have the equipment, facilities, training, personnel and authority necessary to meet their objectives; interfaces with Accounting, Purchasing, H.R., as necessary. Responsibilities:
  • Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. For example, consistently looks at complex issues from many angles; obtains a rich and deep understanding; swiftly cuts to the core issue; skillfully separates root causes from symptoms.
  • Demonstrates leadership qualities with project personnel, supports corporate EEO policies, conducts goal setting, and performance reviews for assigned personnel. Responsible for development of personnel through training, coaching, and work assignments.
  • Evaluates and identifies solutions to improve overall project profitability.
  • Stays abreast of technical changes and trends in the assigned market industry and applies new knowledge to duties as appropriate.
    • May support sales efforts by calling on potential clients.
    • Responsible for providing uncompromising quality to all work processes in designated area of responsibility. Has the authority to stop work processes at any time it is believed quality is being compromised.
    • Performs other duties as assigned.
      
      Project Manager Skills:
      • Works at an advanced level to identify, select, and manage the oversight of projects, programs, and portfolios, including standardized policies and procedures, escalation, decision making, change control, prioritization, and approval processes.
      • Uses comprehensive knowledge and skills to work independently while providing guidance and training to others on developing appropriate plans or performing necessary actions based on recommendations and requirements.
      • Uses comprehensive knowledge and skills to work independently while providing guidance and training to others on developing, monitoring, interpreting and understanding policies and procedures, while making sure they match organizational strategies and objectives.
      • Works at an advanced level to develop and apply an entrepreneurial spirit to run a project and program within business operation parameters.
      • Works at an advanced level to develop the strategic plan, and roadmap and manage the strategic changes associated with the portfolio.
      • Uses comprehensive knowledge and skills to act independently while guiding and training others on achieving full compliance with applicable rules and regulations in management and/or operations.
      • Uses comprehensive knowledge and skills to act independently while guiding and training others on achieving full compliance with applicable rules and regulations in management and/or operations.
      • Works independently of supervisor in most cases; communicates results to management; solicits support/advice/assistance when required to ensure/protect contract activities are consistent with procedures and customer requirements.
      • Works directly with sales team members; makes sales support calls as required.
      • Negotiates changes/C.O's as required to meet YCA and customer goals, with supervisor approval on all critical changes.
      • Tracks/manages and reports all financial variables to management.
      • Implements business unit procedures, re-working tracking, documentation requirements, etc., as required to fulfill project/contract obligations.
      • Develops skills/abilities for negotiations, including strategies, costing, scheduling, etc.
      • Understands YCA hardware and software deliverables.
      • Has basic Process Controls knowledge.
      • Has good internal and external communications skill.
        
        SPECIFICATIONS
        Education: MBA or BS in Computer Science, Electrical, Mechanical, Chemical Engineering or similar degree is required, or 15 years equivalent experience.
        
        Prior Experience: Twelve (12) to twenty (20) years in digital process control systems integration, with prior experience to have included major management of engineering/technical staff.
        
        Must have at least 10+ years in project management.
        
        Must have at least 10-15 years experience in Instrument and Control Design and Implementation, using procedures and standards of a typical Engineering, Procurement and Construction (EPC) company. Experience in field design and installation, site surveys, P & ID reviews, and construction management is a plus.
        
        Must be willing to travel extensively for job assignments, maintain a rapport with customer representatives, and be dedicated to quality, service, productivity and customer satisfaction.
        
        Quantifiable Indicators: Numbers of projects and their dollar amounts are widely variable from year to year for any specific project manager. Amounts are typically one to several million dollars, but could be much higher.
        
        Evaluation Criteria: Project managers are evaluated primarily on their ability to complete their projects within budget and on schedule, while ensuring the customer's satisfaction.

Keywords: Yokogawa Corporation of America, Sugar Land , PMO MANAGER, Executive , Sugar Land, Texas