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Executive Administrative Assistant

Company: TEAM, Inc
Location: Sugar Land
Posted on: March 16, 2020

Job Description:

General SummaryThe Executive Administrator is responsible for managing and coordinating administrative tasks and project efforts for multiple Executive leaders. This position is highly visible and manages various professional relations, exercising a great deal of judgment and discretion in representing the executive office. Essential Job Functions

  • Maintains a safe, secure and healthy environment by adhering to Company/Customer safety and quality standards and practices and to legal regulations, alerting others regarding potential hazards or concern
  • Adheres to and is a champion of TEAM's Core Values
  • Screens all incoming calls, corresponds and responds independently on behalf of the executive leaders when possible or delegates follow-up to the appropriate departments
  • Maintains and manages the executive leaders' calendars and files
  • Prepares correspondence for the executive leaders and disseminates information to staff and external parties as dictated
  • Procures information needed by the executive leaders, engaging the appropriate departments and/or outside sources
  • Ensures that departmental operations comply with organizational polies and procedures
  • Participates in and contributes to special projects as directed by the executive leaders
  • Prepares reports and presentation materials
  • Prepares and maintains project plans, tracks project progress, and prepares reports for clients or project stakeholdersJob Qualifications
    • High school diploma or equivalent required
    • Seven (7) or more years of relevant experience with 4 years of experience as an executive assistant
    • Must be proficient in the MS Office Suite of products with expert user experience in Excel and PowerPoint
    • A conscientious, customer service oriented professional
    • A self-starter who is not bothered by ambiguityWork Conditions
      • Position is located at the corporate office
      • Work is conducted in a semi-private office/cubicle setting
      • Days and hours of work are Monday through Friday 8:00 am to 5:00 pm. Some flexibility in hours is allowed, but the employee must be available during the core work hours of 9:30 am to 3:30 pmPhysical and Mental Requirements
        • Ability to lift and carry 25 pounds
        • Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively
        • Ability to sit for prolonged periods of time with or without reasonable accommodation
        • Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties
        • Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locations

Keywords: TEAM, Inc, Sugar Land , Executive Administrative Assistant, Administration, Clerical , Sugar Land, Texas

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